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We take the stress out of managing the infinite amount of details and relationships that are present in running a meeting or event. By partnering with our customers, we do the "dirty work" freeing your staff up for the more important tasks of program developement and having fun!

Long after the venue is chosen and the hotel contract is signed, the actual event takes place. We believe this is where the Options team excels. Our emphasis is on building partnerships while managing the venues, their staff, and the countless behind-the-scenes tasks in a transparent manner to you. Our On-Site Management Services are listed, but not limited to, the items below.

  • Manage all correspondence with selected venue
  • Provide up to date rooming lists
  • Arrange VIP greetings and amenities
  • Arrange for guest amenities and giveaways
  • Expedite guest check-in and check-out
  • Coordinate luggage, golf clubs, ski's etc. with bell staff
  • Provide registration desk services
  • Manage all meeting facilities and staff
  • Oversee all set-up and decor of meeting/function rooms
  • Provide audio-visual, translation, Internet and lighting services as required
  • Supervise set-up and tear down of exhibits
  • Position signs and room locators
  • Distribute meeting materials and handouts
  • Confirm all food and beverage menus and guarantees
  • Manage all on/off site activities
  • Manage transportation to and from off-site events/airports
  • Handle all special requests from the client and their guests

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